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18 March 2014
Huw Williams chaired the meeting.
Present:- Joel Baker, Kevin Williams, John Lee, Marc Davies, John Davies
for absence:- Alison John (working), Geraint & Merril Davies (
), Paul Davies (physiotherapy treatment), Lyndon Baker (Band).
of the Minutes of the 2013 AGM were distributed, read and accepted.
Arising from the Minutes:-
Williams (as Club Coach) will replace Joel Baker as Child Protection Officer.
Williams apologised for not having a great deal of input into Club affairs of
late – but the Membership was aware that he had been hospitalised for a
number of weeks. Huw thanked the
various Officers of the Club for their work over the past year.
John Davies circulated copies of the Cub’s Income &
A/C for the year ended 31 March 2014. Here
is a summary of its contents [any reference to 2012-2013 are in brackets]:-
Income £3141.67 Total Expenditure
£2249.01 Surplus £892.66
the Surplus was due to membership fee payments accruing to previous years.
sponsorship by Dragon Courts.
Evening trophies cost £229 – but this was for Tournament 2013 AND
Tournament 2014 – therefore £114.50 per year.
Evening made a Profit of £29.60 before adjusting for costs of trophies.
balance as at 31 March 2014 £7943.10 (£7014.44).
tickets will no longer appear in the Club’s accounts.
are now paid by monthly Direct Debit.
John Davies read his report, which is summarised below:-
Bank Standing Order payment system for membership fees had been a huge
success, spreading the fees burden over the year and providing regular
(monthly) income for the Club.
Membership 35 (7 Family, 15 Senior, 8 Junior, 1 Student, 4 Social) [8 female].
Doubles League 2013:
Team – the team won 2 matches (at home v Carmarthen and v
) and in 6 of their 10 matches were only able to provide 2 pairs.
They finished last in Div 2 West, which is where they will play in
Summer 2014. Team captain, Cathy
Rees had the unenviable task of trying to get a team to play each weekend.
We do have news of a new female player who will be joining us for the
new season – her name is Zaira Ozova – from
, currently living in Tonypandy.
1st Team – the team finished 5th of 6 in Div 1 West
and were relegated to Div 2 West for 2014.
They won 3 of their 10 matches. Paul
Davies had great difficulty in fielding a consistently strong team due to the
unavailability of players –
to the overdue promotion of players such as Joel Baker, Kevin Williams and
John Lee to the 1st team.
2nd Team – the team finished last in Div 2 West Central, failing
to win a single game – although the 2 matches v Garw were lost 5-4 (1 on an
infamous tie-break). The loss of 2nd
team players to the 1st team had a huge effect on team strength.
The team was captained by John Davies.
Doubles League 2013-14:
Ladies’ Team entered – insufficient players available.
Team – captained by John Davies, the team has lost 7 and drawn 1, with 2
matches yet to play. One match had
to be conceded because we only had 1 female player (2 needed).
The team lies 6th in Div 2 and will inevitably be relegated
to Div 3 for 2014-15.
1st Team – the team currently lies in 4th place in Div
5 but with a 4-0 win over Chepstow at the weekend and with some matches left
to play, they should at least remain in the same division for 2014-15.
The team is captained by Paul Davies.
2nd Team – in the first half of the season, before the movement
of certain players into the 1st team, results were good – but,
with the reliance on inexperienced players for the second half of the season,
results have been poor. With 1
game left to play, the team lies 6th in Div 6A, having won 1, drawn
3 and lost 5. The junior members
of the team, such as Callum Searle and Jack Ashford, deserve a mention, for
their enthusiasm and effort; the same applies to Ronwaldo De
– and it’s good to see Steffan Davies playing for the Club again.
Team captain – John Davies.
of Officers – the following were elected:
Captains – the following were elected:-
Coach, Kevin Williams, reported that the number of players attending the
Thursday night sessions, averaged a total of 6 in the winter and 16 in the
Club made a last-minute bid (by 1 January 2014) to the Big Lottery Fund under
the title ‘Rhondda Tennis Centre’ with the dual aim of a) providing 3
covered tennis courts (the ‘Public’ courts) and b) establishing a new
clubhouse adjacent to ‘our’ courts – between the courts and the
children’s park. Not
unexpectedly, the bid was declined – having not proven the ‘need’ for
such a centre.
Club had a meeting with Julie Price (Community Sport Officer for RCT) on 4
February, regarding Club Development and another meeting with her, Simon
Clarke (Tennis Wales) and others, will take place here tomorrow (19 March
2014) to discuss a way forward for our Club, in terms of financial assistance
etc to improve our facilities.
6 March, Huw and I met with Rhys Evans (RCT Estates) and David Prout (RCT
Parks) to discuss our existing lease for the courts and to begin
re-negotiating the lease terms, to include all 6 courts at Ystradfechan (with
a rider that there will continue to be some public access), together with the
issue of a re-sited clubhouse (see attached email copy).
It transpired that ‘our’ courts do not correspond to the Estates
Department’s official plans, which are in fact the ‘public’ courts, plus
the rough ground between the courts and the hospital grounds - quote: Under
the terms of the lease arrangement there should be an annual payment of £250
per annum from 1st July 1997. I have attached a copy of the lease,
I have one further concern with the plan, and that the areas used do not
coincide with this.
some kind of unofficial agreement was arrived at, back in 1997, whereby the 2
sets of courts were ‘swopped’ in terms of usage/responsibility – there
are in fact steel sign-written plates attached to the fencing of each set of
courts, effectively confirming this. The
Mid-Glamorgan officials at the time turned a blind eye to the lease rental
payments due to a dispute with the Club regarding the number of floodlights
fitted over the courts.
Davies is in the process of preparing a written application to RCT (Estates)
for a re-negotiated lease, using pro forma documents provided by Rhys Evans.
There will certainly be a rental payment requirement in the lease terms
(if granted) but this may be a peppercorn rent, given the Club’s size and
lack of funds.
was made clear, in our meeting with Rhys Evans and David Prout, that there was
no funding currently available to repair the fencing of the ‘public’
courts, even if/when we took some responsibility for them.
was decided again to maintain fees at their present levels, but to also
strictly apply a ‘No pay – no play’ rule.
Fees will be due, as usual, on 1 April and if not paid in full by 1 May
(or first payment made on a bank Standing Order arrangement by that date) then
that individual ceases to be a member of Rhondda LTC and would not be eligible
to use the Club’s facilities. It
was also decided to discount the ‘Senior’ fee for NEW members from £84 to
£70 to encourage more members to join.
names were drawn from the fully paid-up members’ list, so that when the Club
receives its ticket allocation, individuals can be contacted sequentially (in
the order the names were drawn) and offered first-refusal.
A new payment system will be applied by the LTA – once informed of
the names of the Club ballot winners, the LTA will contact each winner by
email, to request payment ie the Club is no longer involved in the Wimbledon
ticket payment process and tickets are sent directly to ballot winners by
mail, following payment.
meeting closed at 8.30pm
Annual General Meeting
Tuesday 19 March 2013
Chairman Huw Williams Chaired the meeting.
Others Present:- John Davies, Bethan Meredith, David
Davies, Joel Baker, Lyndon Baker, Ceri Edwards-Jones.
Apologies for absence:- Marc Davies, Kevin
Williams, Paul Davies, Neil Coles.
Copies of the Minutes of the 2012 AGM were distributed,
read and accepted.
Matters Arising from the Minutes:-
The appearance of the clubhouse compound had recently been
improved. This was achieved by the removal of vegetation, the laying of a
membrane and the spreading of three tons of gravel over the membrane. The
materials cost just over £150 – this was taken from the £500 sponsorship
donation made by Waterstone Homes (this came as a result of Bethan and Bryan
Meredith buying their new home at Glyncoli Road, built by Waterstone).
Huw Williams commented that it was good to see the return
of some ‘old’ players to the Club ie John Lee and Maggie Biggs but that it
was essential that Club Night attendances improved. He felt that there was a
need to improve and increase the amount of ‘social tennis’. He also made
reference to the fact that the Ladies’ team had been demoted to Division 2
of the Summer Double League as a result of having to concede a number of
matches. The Club desperately needs more members.
David Davies presented an Income & Expenditure Account
for 2012-13 which indicated Expenditure exceeding Income by approximately
£1800. Although bad enough in itself, this is actually an improvement on the
previous year, when the difference was around £3400. The past year has been a
very bad one in terms of members not paying their annual fees – despite the
Club offering the option to pay in instalments via bank Standing Orders. One
piece of good news was the reduction in the insurance premium for the
clubhouse, from just over £900, to just over £200. David indicated that
after holding the position of Treasurer for a number of years, he felt that it
was time for him to stand down. He was thanked by everyone present for the
major contribution he had made to the running of the Club’s affairs.
Not normally part of the AGM agenda, Secretary, John Davies
felt that he was in a position to summarise details of the on-court events of
the past 12 months.
Summer League 2012
The Ladies’ team played in Division 1 West and finished 5th
of 7 teams. Cathy Rees had difficulty in raising a full team of 6 and on 2
occasion had to play with just 2 pairs. Ultimately, the team had to concede 2
matches resulting in automatic expulsion from the Division. They will play in
Division 2 in the 2013 Summer League.
The Men’s 1st team will remain in Division 1,
finishing 4th of 6 teams, winning 50% of their matches, with 1
match controversially having to be concedde to Carmarthen.
The Men’s 2nd team will stay in Division 2
West Central, finishing 5th of 7 teams. There was controversy here
to when, in the away match to Swansea 3, John Davies was subject to
threatening behaviour from one of the Swansea team – a Paul Cana – who was
not even playing on the same court. Rhondda walked-off in protest but Tennis
Wales did nothing and Swansea were awarded the points.
Winter League 2012-13
The Ladies were in Division 6 but again were ‘scratched’
from the Division after conceding 2 matches. Maggie Biggs returned to play in
the match against Rhiwbina, helping the Club to a 4-0 win.
The men’s 1st team is currently lying 5th
of 6 in Division 3, with a few matches left to play.
The Men’s 2nd team is 3rd of 6 in
Division 5, with 1 match to play – Carmarthen away.
The Mixed team lies 5th of 7 teams in Division 2
with 2 matches to play.
NB . A number of Junior players have frequently represented
the Club throughout the year – in particular:- Emily Meredith, Aaron
Bartlemore, Lewis Morgan and Callum Searle. They should be commended for their
vital contribution to ‘team tennis’ at the Club.
Election of Officers – the following were
Child Protection Officer Joel Baker
Team Captains – the following were elected:-
Men’s 1st Paul Davies*
Men’s 2nd John Davies
*Subsequently it transpired that neither Paul Davies nor
Marc Davies wish to captain the 1st team. An approach has been made
to Ian Coles – we are awaiting his decision, although Paul Davies may
Coaching – the following report, provided by Club Coach, Marc
Davies was read to the meeting:
12 and under - Average attendance of 4
13 and over – Average attendance of 6
12 and under - Average attendance of 4
13 and over – Average attendance of 5
These numbers are slightly down and probably reflect the very wet summer,
followed by a long, cold winter. Most of the ’13 and over’ group are now
playing competitive tennis for the Club. Due to my work commitments, it is
time for the Club to appoint a new coach, hopefully with the time to go into
local schools and attract more juniors to the sport and to the Club. Links
with the Urdd could also be developed – Joel Baker would be the obvious
John Davies produced 2 recent builder’s estimates to illustrate the
approximate cost of either re-roofing the clubhouse (£13761 inc VAT) or
re-building (£161954 ex VAT). Roof repairs (damage caused by a cricket ball),
costing £25, had been made recently and another hole in the roof had yet to
be repaired. A plumbing repair (£10) had also recently been made – the
fault was not as a result of frost-damage ie failure to turn-off the water
supply, but simply a burst joint. It was decided to research and investigate
the possibility of obtaining grants eg Lottery funding, to improve the Club’s
It was decided to maintain fees at their present levels, but to strictly
apply a ‘No pay – no play’ rule – in view of the poor record,
particularly in the past year, of members not paying their fees. Fees will be
due, as usual, on 1 April and if not paid in full by 1 May (or first payment
made on a bank Standing Order arrangement by that date) then that individual
ceased to be a member of Rhondda LTC and would not be eligible to use the Club’s
Wimbledon Tickets Draw
Twenty names were drawn from the fully paid-up members’ list, so that
when the Club receives its ticket allocation (usually 7 or 8 pairs)
individuals can be contacted sequentially (in the order the names were drawn)
and offered first-refusal.
The meeting closed at 8.50pm.